Features of this solution includes but not limited to:

Web-based User Access

• The solution is implemented as a single central installation accessed from standard browser applications over any local or wide area network or via the Internet
• In order to gain access to system features, the application requires users to authenticate their access using unique and secure usernames & passwords.

Account Category Management

• Provides an organisation with the ability to create their chart of accounts in the way or structure they see fit.
• Allows organisation to view and edit existing account categories. As well as deactivating and activating them

 Account Management

• This module allows the creation of virtual accounts for both vendors and clients.
• It provides the flexibility of linking multiple virtual accounts to a vendor or client.
• It provides a view for managing virtual accounts on the platform

Source Document Management

• Allows the creation and management of virtual source documents on the platform
• Provides an interface to manage source documents and related detail

Transaction Type Management

• Allows the creation and management of transaction types on the platform
• This transaction type will help in the categorization of posting entry into general ledge
• Provides an interface to manage transaction types and related detail

Branch Management

• Allows the creation and management of branches on the platform
• Provides an interface to manage transaction types and related detail

Transaction Management

• Provides authorized users with interface to manage and view all the entries made on the general ledge.

Close Book

• Provides an interface, for authorized users to close book for each financial day. So as to have back up of the balances in the virtual account for each financial day.

Journal Entry Management

• Provides an interface for making single entry into the general ledge.
• Allows the creation customizable posting entry that can be used for specific posting of data into the general ledge.
• Provides the flexibility of uploading csv file for making batch entries into the general ledge
• Provides an interface for making multiple debit and credit entry into the general ledge

System Configuration

• Allows the configuration of the organisation’s specific parameters
• Provides an interface for managing financial day transitions by the authorized admin user

Reports

• Provides an interface to generate following reports for any financial day or date range from the platform
  • Call over Report
  • Profit and Loss Report
  • General Ledger Report
  • Three different types of Trial balance
  • Balance Sheet
  • Chart of Account Reports

User Role Management Module:

• This provides functionality for the creation or modification of User Roles as well as assignment or reassignment of rights to create and modify other roles within the System.
• Users Roles are defined by assigning functions which may be executed by each role including but not restricted to Add/Edit, View, and Enable/Disable of system entities.
• This module also provides functionality for the creation or modification of System User information as well as user assignment or reassignment to pre-defined User Roles on the System.
• These User roles have fixed access and interactive privileges based on the purpose of each User in the system and according to the functions defined for that user at configuration time.

Approval Management

• Allows authorized users specify activities that require approval and assigns user roles to approve such activities
• Enforces that changes to the system specified to require approval are approved before they take effect
• Allows for changes to be declined thereby  preventing them from taking effect
• Specifically ensures that all card issuance requests are approved by authorized personnel before process completion

Audit Trail Module:

• This captures information on every interaction performed within the system.
• This information includes the following; who performed it (User credentials), when it was performed (Date/Time), what action was performed (Create, Update, Delete), what data was changed as well as the previous state of any data change

Security and Control:

• The system generally enforces logins using secure user IDs and passwords
• Use of session time outs after periods of inactivity
• Enforcement of single login sessions for each user
• Support for standard data encryption algorithms and other security protocols as used by payment processors