Our Fleet Management Solution

Our Fleet Management SolutionCustomized fleet management solution for your organization's success.

NG-Ride fleet management solution allows large, small and medium scale companies that rely heavily on transportation to manage their cost of transportation. It also provides deep insights and analytics towards your transport and logistics expenses so you are better able to plan. The solution is highly customizable and can be customized to meet your specific business need.

Why are we doing this?

Unauthorized use of pool cars for personal use as well as use by staff that have been given status cars. This significantly impedes performance of sales staff.
Today, we have cases whereby profit centre managers have need for vehicles to go out but do not have enough vehicles to do so while some branches / units who have idle cars and drivers whose cars may not even move for that day with drivers paid and cost incurred resulting in a net loss in excess of N300m per annum.
Absence of a tool which the companies can use to objectively and independently, track use of vehicles, call memo’s registered on the app, appraisals of drivers and thoroughly audit the Bank’s pool car operations.

Overview

This is a great solution for Banks who spend over N2.8bn annually (on 1,050 cars) or large logistics firms. With this solution, all cars are owned by central administration while branches or units requests for these vehicle on an on-demand basis and as a shared service. This means that if staff of branch A is moving from the island to the mainland, he is most likely going to share the same vehicle with a staff of Branch B and C who are moving to about the same destination at about the same time. Staff can also check trip schedules and determine which trip(s) to join. Trip costs are then shared amongst the 3 branches and mapped to their P&L. Numbers have shown that Banks are able to save over N0.78bn annually from logistics expenses.

Estimated annual budget for a bank with 1,050 cars.

features

Features of this solution includes but not limited to:

Set Up

Provides functionality that allows of upload and management of all cars and driver details in the pool across the organization across location in the Bank. This should include car type, brand, registration numbers, mileage, registration details and permits set with expiry dates and with email and SMS alert triggers for renewal.
Provides functionality that supports bulk upload of staff details alongside their profit centre and branch MIS code which dovetails into their Regional MIS and eventually the Bank.
Set up employees and supervisors who will approve trips
The provide support for .CSV, .XLS and .XLSX files for upload.
Provides an interface that allows user to assign a car to a driver
Provides a report of the current car assignment.

Analytics

Regions that use drivers the most
Documents expiring reports / alerts
Newly registered vehicles
Vehicle concentration
Number of vehicles used by a branch, region, zone within the month
Drill by IS most used vehicle
Cost of trip and vehicle usage by branch, region, state etc.
Reports of drivers on leave, upcoming leave and leave that will be ending soon
Report of vehicle that require servicing, those that will need servicing soon and those that have has newly been services
Weekly logistics cost computation emailed to various branches, regional report to regional heads, states etc. every Monday morning as well as summary details of trips

Trip Management

Provides functionality that enables easy logging of trips. Staff are to enter their daily call memos and Pin locations to visited across the map and this will be pushed to their supervisor for approval and their supervisor can approve on the go
Exception logging enables staff log trips that do not require supervisors’ approval before it is forwarded to driver but will have to approve within 24 hours else it will be escalated to the supervisor’s regional head.
Drivers are enabled to push logs of trip by indicating the start and end of a trip via a mobile application.

Trip Bill/Cost Computation

Provides functionality that enables easy computation of the cost of logged trips.
The computed bill/cost can be logged against a user (the passenger) or the user’s organization or branch.

Trip Rate Configuration

This module provides an interface for easy configuration of Trip rates.
These rates are used when calculating the cost of a trip.

Car Location Tracking

The module uses the driver’s mobile phone location services to keep track of the car’s current location.
The mobile application sends location updates at a configurable time interval.
This location data is used to enable the logistics management team decides where more cars may be needed at a given time.

User Sign up

Signed up users shall be able to request a car.

Request a Car

This functionality allows registered users to request for car.
This request can be made on the bank’s mobile application.
The application shall push the staff call memo to his or her supervisor who approves and the system then pushes request to the closest driver, so that the driver can accept the request and confirm the booking using mobile app.
Staff can see location of driver as he approaches the pick-up location
In-app chat and call will also be available.
Ability to add pages to the passenger app so that the company can add product detail pages to the app that can facilitate easy marketing and cross reference of the bank’s products to customers during marketing visitations.

Institution Management

This module provides functionality that allows the setup of an institution for use cases where a corporate organization uses NG-Ride.

Institutional User Management

This module provides functionality that allows the setup of an institution’s users of the service, where a corporate organization uses NG-Ride.

Institutional Driver and Car Assignment Management

This module provides functionality that allows the setup of an institution’s drivers, where a corporate organization uses NG-Ride.
It enables the authorized corporate administrator to assign cars to drivers.

All Trips Cost Recognition Report

This module allows the organization to forward the cost of trips to the appropriate branch or subsidiary of the organization.
The report shows the current cost payable by each branch/subsidiary of the organization.
This report can be downloaded and forwarded the organization financial control team for processing.

Cars Distribution Map

This interface shows the last known locations of all cars in the pool.
This is report presentation of this information.
This information can be shown on the map of a location as well.

Mobile Compliant Interface

The application can be accessed via mobile devices and renders optimally. Supported mobile platforms include, Android and Apple IOS

User Role Management

This provides functionality for the creation or modification of roles as well as assignment or reassignment of rights to create and modify other roles within the system
User roles are defined by assigning functions (activities) that may be executed by each role including but not restricted to Create/Edit, View, Enable/Disable of system entities and the use of certain application features.
The application shall be implemented with 2 roles setup by default. The roles shall include “system admin” and “customer”.

User Management

This module provides functionality for the creation or modification of back office user information as well as user assignment or reassignment to predefined user roles on the system.
These user roles have fixed access and interactive privileges based on the purpose of each user in the system and according to the functions defined for that user at configuration time.

Approval Management

Allows authorized users specify activities that require approval and assigns user roles to approve such activities
Enforces that changes to the system specified to require approval are approved before they take effect
Allows for changes to be declined thereby preventing them from taking effect

Start Trip

This feature allows the user/driver to indicate that a trip just commenced.

End Trip

This is used to indicate that a trip has ended.
This also triggers the computation of the bill/cost of the trip.
For a corporate user, this will also trigger the bill computation and pass the cost to the appropriate branch/subsidiary of the organization.

View Trips (for Passengers & Drivers)